Privacy Policy

What This Privacy Policy Covers

This policy covers how the mobile application also referred to as WelConnect for Welcoming Practices that Address Transition Needs of Military Students in Public Schools (“Welcoming Practices”) treats personal information that Welcoming Practices’ services collect and receive, including information related to your past use of the mobile application WelConnect Welcoming Practices’ services. Personal information is information about you that is personally identifiable, like your name, address, email address, phone number, or health records, and that is not otherwise publicly available. This policy does not apply to the practices of companies that Welcoming Practices does not own or control, or to people that Welcoming Practices does not employ or manage.

Information Collection and Use

General

WelConnect collects personal information when you register with WelConnect and when you use the application. When you register, we ask for information such as [your child’s name, email address, birth date, gender, and zip code. We may also ask for your address, and other important health related information.] Once you register with Welcoming Practices and sign in to our services, you are not anonymous to us. Welcoming Practices automatically receives and records information on our server logs from your browser, including your IP address, Welcoming Practices cookie information, and the page you request.

Choice

We collect your email address for you, our authorized user, so that we may contact you, if necessary, regarding the app. If you would no longer like to participate in Welcoming Practices, contact admin@welcomingpractices.org.

Service Provider, Sub-Processors/Onward Transfer

Welcoming Practices will only transfer personal information to companies that help us provide our service, such as a hosting provider or authorized personnel in school districts. We will never sell personal information to third parties. Transfers to subsequent third parties are covered by the provisions in this policy regarding notice and choice.

Children

Children under age 18 may not register with WelConnect. We ask that users who are minors be registered under a parent or guardian’s WelConnect account. Welcoming Practices will not contact children under age 18 about our services without a parent’s permission. Welcoming Practices does not ask a child under age 18 for more personal information.

Information Sharing and Disclosure

Welcoming Practices does not rent, sell, or share personal information about you with other people or non-affiliated companies except to provide the services you have requested, when we have your permission, or under the following circumstances: We may provide the information to emergency personnel and other healthcare professionals under confidentiality agreements. We respond to subpoenas, court orders, or legal process, or to establish or exercise our legal rights or defend against legal claims. We believe it necessary to share information in order to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, violations of Welcoming Practices terms of use, or as otherwise required by law. We transfer information about you if Welcoming Practices is acquired by or merged with another organization or company. In this event, Welcoming Practices will notify you before information about you is transferred and becomes subject to a different privacy policy. We may provide your personal information to companies that provide services to help us with our business activities such as hosting provider. These companies are authorized to use your personal information only as necessary to provide these services.

Cookies

WelConnect may set and access WelConnect cookies on your mobile device. A cookie is a small text file that is stored on a user’s mobile device for record-keeping purposes. We use cookies on this site. We do not link the information we store in cookies to any personal information you submit while on our site.We use both session ID cookies and persistent cookies. A session ID cookie expires when you close your browser. We use a session cookie to keep you signed into our service. A persistent cookie remains on your hard drive for an extended period of time. A persistent cookie will help remember your username. You can remove persistent cookies by following directions provided in your Internet browser’s “help” directory. If you reject cookies, you may still use our site. The use of cookies by our partners, affiliates, tracking utility company, and service providers is not covered by our privacy policy. We do not have access or control over these cookies. Our partners, affiliates, tracking utility company, and service providers use session ID cookies to make it easier for you to navigate our site. Our third party partners employ clear gifs (a.k.a. Web Beacons/Web Bugs), images, and scripts that help them better manage content on our site. We do not tie the information gathered to our customers’ or users’ personal information. As is true of most Web sites, we gather certain information automatically and store it in log files. This information includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and click-stream data. We use this information, which does not identify individual users, to analyze trends, to administer the site, to track users’ movements around the site and to gather demographic information about our user base as a whole. We do not link this automatically-collected data to personal information.

Your Ability to Edit and Delete Your Account Information and Preferences

General

You can edit your WelConnect account information at any time. If your personal information changes, or if you no longer desire our service, you may correct, update, amend, delete/remove, or deactivate it by making the change on our member information page or by emailing our customer support admin@welcomingpractices.org. We will respond to your request to access within 30 days. Information related to data collected through the WelConnect mobile application follows the rules listed above. We reserve the right to send you certain communications relating to WelConnect or other Welcoming Practices services, such as service announcements and administrative messages, which are considered part of your WelConnect account, without offering you the opportunity to opt-out of receiving them. You can delete your WelConnect account by contacting Welcoming Practices directly. Welcoming Practices will retain your information for as long as your account is active or as needed to provide you services and also retain personal data we process on behalf of our clients for as long as needed to provide services to our client. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

Confidentiality and Security

The security of your personal information and our clients’ information is important to us. We limit access to personal information about you to employees who we believe reasonably need to come into contact with that information to provide services to you or in order to do their jobs. We have physical, electronic, and procedural safeguards that comply with state and federal laws and regulations to protect personal information about you. When you enter sensitive information, such as health information on our forms, we encrypt the transmission of that information using secure socket layer technology (SSL). We follow generally accepted standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, we cannot guarantee its absolute security. If you have any questions about security on our website, please contact us at admin@welcomingpractices.org.

Additional Information

Our site includes links to other websites whose privacy practices may differ from those of Welcoming Practices. If you submit personal information to any of those sites, your information is governed by their privacy policies. We encourage you to carefully read the privacy policy of any Web site you visit. If you wish to subscribe to our blog, we will use your name and email address to send the blog to you. Out of respect for your privacy, you may choose to stop receiving our blog or marketing emails by following the unsubscribe instructions included in these emails. Our mobile application offers publicly accessible blogs or community forums. You should be aware that any information you provide in these areas may be read, collected, and used by others who access them. To request removal of your personal information from our blog or community forum, please contact us. In some cases, we may not be able to remove your personal information, in which case we will let you know if we are unable to do so and why. Our mobile application includes social media features, such as the Facebook Like button and widgets, such as the ShareThis button or interactive mini-programs that run on our site. These features may collect your IP address, which page you are visiting on our site, and may set a cookie to enable the feature to function properly. Social media features and widgets are either hosted by a third party or hosted directly on our website. Your interactions with these features are governed by the privacy policy of the company providing it.

Changes to this Privacy Policy

Welcoming Practices may update this policy. We will notify you about significant changes in the way we treat personal information by sending a notice to the primary email address specified in your Welcoming Practices account or by placing a prominent notice on our site prior to the change becoming effective.

Questions & Suggestions

If you have questions or suggestions, please contact us at: admin@welcomingpractices.org

Effective Date: December 3rd, 2015